Fritz: All Fritz

home *** CD-ROM | disk | FTP | other *** search

/ Fritz: All Fritz / All Fritz.zip / All Fritz / FILES / BUSINESS / YCOLECT2.LZH / COLL-C41.EXE / COLLECT.ACS / COLL6.DOC < prev next >

Wrap

Text File | 1990-11-04 | 13KB | 320 lines

Other Procedures: ============== | OPTION 1: | ============== Thi≤á emergenc∙á procedurσ wil∞ deletσ ever∙ recorΣ iε thσ Paymen⌠á Detai∞ ì File¼á theεá rebuilΣá anΣ resummarizσ al∞ relevan⌠ activit∙ record≤á t∩á i⌠ ì again. I⌠ i≤ irreversiblσ anΣ shoulΣ no⌠ bσ attempteΣ unti∞ yo⌡ havσ backeΣ u≡ al∞ ì datß file≤ througΦ thσ 'BACKUPº procedure. A≤á thi≤á procedurσ remove≤ al∞ record≤ froφ thσ Paymen⌠á Detai∞á Filσá anΣ ì resummarize≤á al∞á activit∙ records¼á i⌠ create≤ thi≤ messagσ iεá thσá mem∩ ì field of each record in the Payment Detail File, where applicable: ------------------------------------------------------------------------ == Automatic rebuilding\restoring of historical Activities == | == performed on Friday, July 6, 1990: == | [all summary totals zeroed out; activities resummarized] | [Gross owed: $ 66673.00; Gross Paid: 343.00; Net Owed: 66330.00] | ------------------------------------------------------------------------ ============== | OPTION 2: | ============== Thi≤ emergenc∙ procedurσ wil∞ deletσ onσ singlσ hiddeε systeφ recorΣ iε thσ ì Paymen⌠ Detai∞ File«á Sincσ thσ recorΣ coun⌠ wil∞ n∩ longe≥ agreσ witΦ thσ ì Prospec⌠á filσá i⌠ draw≤ from¼á thσ nex⌠ procedurσ wil∞ forcσ ßá recorΣá b∙ ì recorΣ conciliatioε oµ thσ tw∩ files. ============== | OPTION 3: | ============== 3) Establish Descriptive terms B∙á default¼á thesσá ke∙ term≤ arσ useΣ throughou⌠ thσ prograφ t∩á indicatσ ì summar∙ oµ payment≤ receiveΣ o≥ service≤ rendered«á Iµ yo⌡ wisΦ t∩á changσ ì these descriptive terms, you can assign up to 15 characters per term. Default Terms: 'Gross Owed:'è 'Gross Paid: 'Net Owed:' ============== | OPTION 4: | ============== "4) Migrate values from Payment Detail File" "to Economic Value of the Portfolio of Debtors" Thi≤á procedurσá wil∞á brinτ ove≥ onσ oµ tw∩ ke∙ value≤á froφá thσá Paymen⌠ ì Detai∞ File¼ anΣ theε placσ i⌠ iε thσ debto≥ file¼ int∩ thσ fielΣ marked: 'Economiπ Value:' Oncσá thσá valuσá ha≤á migrateΣ there¼á yo⌡á wil∞á observσá thi≤á selectioε ì availablσ t∩ yo⌡ oε thσ Maiε Prograφ Menu: "C) Economic Value of the Portfolio of Debtors" Selectioεá 'Cº wil∞ theε proces≤ thσ relevan⌠ valuσ froφ thσ Paymen⌠ Detai∞ ì Filσ a≤ thougΦ yo⌡ haΣ originall∙ entereΣ i⌠ a≤ thσ 'Economiπ Value'. Yo⌡á caε selec⌠ onσ oµ tw∩ value≤ t∩ placσ int∩ thσ 'Economiπ Valueºá fielΣ ì froφ thσ Paymen⌠ Detai∞ File║ 1⌐ thσ Gros≤ Owed╗ o≥ 2⌐ thσ Ne⌠ Owed. Also¼á fo≥á thσ "Startinτ Datσ fo≥ thi≤ Aginτ Analysisó value¼á yo⌡ caε usσ ì onσ oµ tw∩ dates: the FIRST_ACT field from Payment Detail File or your define your own date Thσ FIRST_AC╘ fielΣ contain≤ thσ datσ oµ thσ firs⌠ activit∙ wherσ yo⌡ haΣ ß ì nonzer∩á entr∙ int∩ thσ revenue/expensσ fielΣ oµ aεá activit∙á record«á Iε ì thosσá case≤ wherσ yo⌡ havσ Gros≤ OweΣ anΣ Ne⌠ OweΣ number≤ fo≥ onσá debto≥ ì bu⌠á n∩ firs⌠ activit∙ date¼á theε thσ prograφ wil∞ usσ thσ curren⌠á systeφ ì datσ insteaΣ oµ thσ FIRST_ACT« Thi≤ conditioε woulΣ occur¼á fo≥ example¼ iµ yo⌡ perforφ ß 1│ ASCI╔ import« ì Iε tha⌠ process¼ thσ prograφ doe≤ creatσ ß 'imputedº firs⌠ activit∙ record¼ ì bu⌠á doe≤ no⌠ recognizσ i⌠ a≤ ß truσ firs⌠ activit∙ unti∞ yo⌡ creatσ ß truσ ì onσ withiε thσ prograφ iε additioε t∩ thσ 'imputedº one. ============== | OPTION 5: | ==============è "5) Modify definition of 'Days'" Wheεá yo⌡ ente≥ ß valuσ fo≥ DTN╠ o≥ 'Day≤ t∩ Nex⌠ Letterº iε thσ definitioε ì fo≥á ßá 'stream,º thσ prograφ theε draw≤ froφ thσ definitioε oµá 'Daysºá t∩ ì sequencσ thσ letters«á B∙ defaul⌠ fivσ day≤ pe≥ weeδ arσ activateΣ iεá thσ ì definitioε oµ 'Days.º Yo⌡ could¼ however¼ changσ tha⌠ t∩ si° day≤ pe≥ weeδ ì o≥ four¼ dependinτ oε wha⌠ yo⌡ arσ tryinτ t∩ accomplisΦ anΣ ho≈ yo⌡ operatσ ì you≥ business. Let'≤á sa∙á tha⌠á yo⌡ havσ assigneΣ ß DTN╠ oµ 2░ betweeε tw∩ letter≤á iεá ß ì 'stream.ºá Iµá yo⌡ accep⌠ thσ defaul⌠ valuσ oµ fivσ day≤ pe≥ weeδá iεá you≥ ì definitioε oµ 'Days,º theε thσ prograφ wil∞ equatσ fou≥ calenda≥ week≤ t∩ ß ì DTN╠á oµá 20«á Iµ yo⌡ theε lowe≥ thσ definitioε oµ 'Daysº t∩ fou≥á day≤á ß ì week¼ theε ß DTN╠ oµ 2░ wil∞ takσ fivσ calenda≥ week≤ t∩ occur. ============== | OPTION 6: | ============== "6) Establish system-wide values: Stream assigned, crossover" "[escalate/de-escalate values,crossover stream]" Thi≤ selectioε allow≤ yo⌡ t∩ ente≥ si° system-widσ values«á Thesσá values¼ ì iε turn¼ arσ theε inserteΣ int∩ thσ Paymen⌠ Detai∞ Filσ oµ ever∙ ne≈ recorΣ ì yo⌡á creatσá iε thσ Prospect\Debto≥ file«á Notσ tha⌠ thosσ si° field≤á arσ ì identifieΣá witΦá ßá '#º iε thσ fielΣ b∙ fielΣ definitioεá oµá thσá Paymen⌠ ì Detai∞ Filσ tha⌠ follows. FielΣ b∙ fielΣ definitioε oµ Paymen⌠ Detai∞ File: Observσá tha⌠á field≤ witΦ asterisk≤ '*º identif∙ thosσá tha⌠á thσá prograφ ì calculate≤ o≥ maintain≤ internall∙ anΣ automatically« Field≤ markeΣ witΦ ß ì '#º arσ editablσ oε thσ Prospect\Debto≥ Ge⌠ screen¼ selectioε F5¼ optioε 3. Field Field Name 1 PROSPECT <== Company name, agrees with PROSPECT.DBF file 2 CATEGORY <== Category # assigned, agrees with PROSPECT.DBF file * 3 PERCENT_PD <== Percent Paid= ((Gross Paid/Gross Owed) x 100) * 4 GROSS_OWED <== Gross Owed= summary of all positive activity entries * 5 GROSS_PAID <== Gross Paid= summary of all negative activity entries * 6 NET_OWED <== Net Owed= Gross owed - Gross Paid # 7 STREAM <== 'Stream' selected for this debtor # 8 ESCALATE_1 <== Escalate value #1: used with Escalate value # 2. If both values are realized, then this debtor is identified on Escalation Report. Escalate value #1 shows the number of days that must pass before this debtor is so remiss as to warrant escalation, such as direct phone calls. # 9 ESCALATE_2 <== Escalate value #2: used with Escalate value # 1. If è both values are realized, then this debtor is identified on Escalation Report. Escalate value #2 shows the minimum Percent Paid that this debtor must attain during the days allowed in Escalate value #1. # 10 DE_ESCALAT <== De-escalation value. Once this optional Percentage Paid is reached, all letters stop. # 11 DE_ESCAL <== Logical field for de-escalation value. * 12 LTRS_SENT <== numbers of letters that have been sent. 13 ACTIVATED <== is this feature activated or not? * 14 STREAM_BGN <== Date letters began from this 'stream' * 15 SEQUENCE <== Sequence of letter in current 'stream' * 16 NEXT_LETTR <== number of next letter in this 'stream' * 17 NEXT_LTR <== date of next letter due in this 'stream' * 18 NXLTR_DTNL <== Days to Next Letter [DTNL] in this 'stream.' Iµ zero¼átheε 'streamº i≤ finisheΣ anΣ STREAM_FI╬áse⌠át∩ True. * 19 STREAM_FIN <== if 'stream' is finished, set to True; else False. * 20 DATE_LASTL <== Date when last letter was sent # 21 CROSSOVER <== Crossover value, if any, as a percentage. When this value for Percent Paid is reached, crossover to second 'stream,' then start over with the letters in that 'stream.' # 22 CROSS_STRM <== Crossover 'stream.' When the crossover percentage value is reached, crossover to this second 'stream' and start over. 23 FIRST_ACT <== First Activity record entered with a non-zero value in the revenue/expense field [if '01/01/1901', then none entered yet] 24 MISC1 --------- 25 MISC2 | 26 MISC3 | 27 MISC4 | 28 MISC5 | ----> MISC1 through MISC10 used internally. 29 MISC6 | 30 MISC7 | 31 MISC8 | 32 MISC9 | 33 MISC10 --------- 34 PROSPMEMO <== Memo for Payment Detail File. This program will automatically create an on-going trail of documentation for audit purposes of all relevant transactions. ============== | OPTION 7: | ============== "7) Redefine system-wide values for Quick Memo [TM]" è Overview: Thσá firs⌠á timσá througΦ Quicδ Mem∩ [TM]¼á thσ prograφ wil∞á asδá yo⌡á fo≥ ì informatioεá abou⌠á you≥ compan∙ anΣ fo≥ you≥ preference≤ oεá fivσá option≤ ì withiε Quicδ Mem∩ [TM]« Thi≤á informatioεá abou⌠ you≥ compan∙ i≤ theε centereΣ oε thσ to≡á oµá eacΦ ì cop∙ oµ Quicδ Mem∩ [TM]« Thσ fivσ preference≤ o≥ 'switchesº tha⌠ determinσ ì thσ appearancσ oµ Quicδ Mem∩ [TM▌ are: ============== | SWITCH 1: | ============== Choice of Salutation in Quick Memo [TM] Let's say the person's name is JOHN DOE. Your choices are: 1 = 'Dear John:' 2= 'Dear Mr. Doe: 3= 'Dear Mr. John Doe:' 4= 'John:' 5= '' <============= left blank ============== | SWITCH 2: | ============== Inclusion/Omission of Heading: This feature creates its own heading, consisting of your company name and the date. If you are using letterhead paper, you can elect to bypass the first 8 lines of your sheet of paper and begin with the date. 1 = Include heading 2= Omit heading ============== | SWITCH 3: | ============== Inclusion/Omission of 'Carbon Copy' information: On the bottom of each Quick Memo [TM], the program creates 'Carbon Copy' or 'cc:' information. You can elect to omit this feature. 1 = Include 'Carbon Copy' data 2= Omit 'Carbon Copy' data è ============== | SWITCH 4: | ============== Inclusion/Omission of 'Salutation' field: If turned On, the program places the salutation name from the Prospect record, such as 'Bill,' into the salutation field instead of the first name, such as 'William. If turned Off, only the first name is placed into this field. 1 = Include 'Salutation' field 2= Omit 'Salutation' field ááá ááá ============== | SWITCH 5: | ============== Placement of your header and date. áááIµá yo⌡ ente≥ '1'¼á theε thσ prograφ wil∞ cente≥ you≥ compan∙á heading« ì áááIµá yo⌡ placσ '2'¼á theε headinτ wil∞ bσ printeΣ block-style¼á witΦ thσ ì ááátex⌠ lef⌠ justified. 1 = Center header 2= Left-justify header ááá ============== | SWITCH 6: | ============== Iµá switcΦá ▒ i≤ se⌠ t∩ betweeε ▒ anΣ 4¼á theε thi≤ selectioεá appear≤á anΣ ì offers the following option: Choice of single character that follows Salutation: The default is ":". You can enter any single letter. If left blank, then the program will drop the character altogether, such as: John Doe